Falls from height are one of the leading causes of workplace injuries and fatalities. Not only can accidents result in serious harm to employees, but they can also lead to financial and legal consequences for businesses. We look at how proper training and compliance with ladder safety protocols can help prevent these incidents and protect your workforce.

How do I know if my employees need Working at Height training or retraining?

Employees who use ladders or scaffolding, or work on elevated surfaces, require training. Signs that retraining is required include:

• Lack of awareness or misunderstanding of ladder safety protocols
• Near-miss incidents or actual falls in the workplace
• Introduction of new equipment or updated safety regulations
• Employee turnover or new hires without prior training
• The last formal Working at Height training was carried out 3 or more years ago

What are the key ladder safety rules my employees should follow?

The following ladder safety principles should be implemented:

• Choose the right ladder: ensure it is long enough and has the correct load capacity
• Inspect the ladder before use: check for damage, missing rungs, and slippery substances
• Position it correctly: place it on a stable, level surface and use the four-to-one ratio rule for straight ladders
• Climb safely: maintain three points of contact and avoid overreaching or standing on the top step
• Secure the ladder: if accessing a raised surface, extend it at least three feet above the edge and tie it off

What are the consequences of ignoring ladder safety?

Ignoring ladder safety can lead to severe outcomes, including:

• Workplace injuries or fatalities
• Increased insurance premiums and legal liability
• Fines or enforcement action from regulatory bodies
• Loss of productivity due to employee absence or investigations

How can I provide my team with proper training?

Register your employees in a Working at Height training course to provide them with the necessary knowledge and skills. Our recommended course covers:

• Risk assessment and hazard identification
• Awareness of the safe use of ladders and scaffolding
• Emergency procedures and fall prevention techniques

You can find a suitable course here: Working at Height Training.

We can also provide more specialist Working at Height training such as IPAF training for MEWP (mobile elevated work platform) operators.

What advice is available for implementing ladder safety protocols in my business?

May 12^th-16^th is No Falls Week, a nationwide campaign which promotes safe working at height. Throughout the week, we will be providing information on courses, tips and advice on our social media channels.

Our Health & Safety team can assist with tailored audits, risk assessments, and training programmes. Contact us at healthandsafety@skaltd.co.uk for expert advice or email our training team at training@skaltd.co.uk to schedule a course.

When a British heatwave hits, it’s not just commuters and construction workers who feel the pressure; office-based employees can be just as vulnerable to rising temperatures. While offices might provide shelter from the sun the risk of heat stress, discomfort and health complications remains high, especially for pregnant employees or those with pre-existing health conditions.

Employers have a duty of care to provide a safe and healthy indoor working environment; that means more than just switching on a fan. First aiders in your workplace should be prepared to respond if an employee feels unwell due to the heat.

We share some practical steps that office managers and facilities teams can take to keep employees safe, including regular breaks, hydration, heat stress awareness, and support for vulnerable staff.

Use natural air in a heatwave

Air conditioning is often the go-to solution in hot weather but, where possible, use natural ventilation. Opening windows or selecting fresh air intake over air recirculation (if your system allows) helps reduce stuffiness and limits the spread of airborne germs, which is especially significant in shared office environments.

Ensure your air conditioning is clean

If your office uses air conditioning or ducted air systems, ensure they are regularly serviced and cleaned; this helps maintain energy efficiency and improves indoor air quality by reducing dust, pollen, and bacteria circulation. It will also provide comfort to allergy sufferers or those with respiratory conditions.

PAT test your fans and check for trip hazards

Desk and tower fans often come out in force during heatwaves. Make sure all electrical equipment is PAT tested before use, avoid overloading plug sockets (no daisy chaining), and secure any trailing wires to prevent trips, particularly around shared spaces like kitchens or hot-desking areas.

Recognise heat stress symptoms and know what to do

Not everyone responds to heat in the same way. Employees and managers must be aware of the signs of heat stress such as dizziness, headaches, fatigue or excessive sweating, and know how to respond.

Encourage staff to take regular breaks, stay hydrated (preferably with water), and report if they feel unwell.

First aiders should be ready to assist anyone feeling the effects of heat. They are often the first point of contact for employees experiencing symptoms and play a key role in escalating issues if needed. If you are looking to increase the number of first aiders on your team or renew upcoming certificates, please contact our training team, who can provide you with flexible training options for your business.

Support vulnerable employees

Pregnant employees and those with health conditions may be more susceptible to heat. Risk assessments should be reviewed during hot weather and reasonable adjustments considered, such as flexible working hours, cooler workspaces or more frequent breaks.

Make sure your electrics are safe in high temperatures

Extreme heat can stress electrical systems. Overheating cables become a fire risk if they are unable to carry their full current capacity. A recent and satisfactory Electrical Installation Condition Report (EICR) will flag any concerns. Our team are able to provide EICR services for your business; contact our Risk Solutions team to discuss your needs further.

Contact one of the team

Heatwaves might be rare in the UK, but preparation is key. Employers should stay alert, ensure that internal temperatures remain manageable, and create an environment where employees feel safe to raise concerns. With basic measures like hydration, awareness, and regular check-ins, you can help your team stay healthy, safe and productive.

If you want to discuss how you can stay safe in the summer, and support your employees, contact #oneoftheteam below:

Healthandsafety@skaltd.co.uk

Risksolutions@skaltd.co.uk

HR@skaltd.co.uk

Training@skaltd.co.uk

In a world where public safety is increasingly under the spotlight, the Terrorism (Protection of Premises) Act 2025 marks a significant shift in how businesses prepare for potential threats.

Building on existing Health and Safety regulations, this new legislation introduces critical responsibilities for venues and organisations to help safeguard the public against terrorism. In this article, our team explores what’s changing and what it means for you.

What additional duties does the Act include?

The Act introduces a mandatory public protection duty for organisations responsible for certain types of premises or events based on size and use. It places terrorism preparedness on an equal legal footing with Health & Safety, creating a new duty of care to protect individuals from acts of terrorism. Those responsible for certain premises and events must take appropriate action to reduce the risk of harm to their workers and the public.

Is this the same as Martyn’s Law?

Yes, the Act is commonly known as Martyn’s Law in tribute to Martyn Hett, who was killed in the Manchester Arena attack.

How do I know if it applies to my business?

Your business is potentially in scope if you use your premises mainly for purposes listed in Schedule 1 of the Act, namely:

• shops etc.
• food and drink
• entertainment and leisure activities
• sports grounds
• libraries, museums and galleries
• halls etc.
• visitor attractions
• hotels etc.
• places of worship
• health care
• bus stations, railway stations etc.
• aerodromes
• childcare
• primary and secondary education, further education
• higher education public authorities

(Note that whether a business falls under Schedule 1 is determined by the main use of the premises; for example, the garden of a stately home may qualify if it is mainly used as a visitor attraction rather than as a private garden.)

If your business falls under any of these descriptions, you need to consider if it also fits in one of these two categories:

• Premises where 200 or more people may be present (standard duty)
• Premises where 800 or more people may be present, or if they are responsible for organising an event where 800+ people are expected to attend (enhanced duty)

If so, then the Act will apply to your business.

Who is responsible for compliance?

The ‘responsible person’ is the individual or organisation legally required to comply with the duties set out in the Act, identified based on who has control over qualifying premises or events in relation to their use. While this could be an individual, it is more commonly a business or organisation.

Premises

The responsible person is typically the operator or tenant who controls the premises for a Schedule 1 use; for example, a business leasing a space for retail purposes is the responsible person for that shop. If a premises has multiple uses, the responsible person is whoever controls the main or principal use.

Events

The responsible person is the entity that takes control of the premises for the purposes of hosting the event; for example, if a company hosts a concert in a park and assumes operational control of that area, it becomes the responsible person.

The responsible person is legally required to ensure full compliance with the Act's requirements for public protection, procedures, and preparedness.

What are the Act’s requirements?

As mentioned above, there are two levels of duty, depending on the number of people in the premises or at the event:  The number of people onsite accounts for everyone and includes staff, volunteers etc.

Standard duty, for 200-799 people

The responsible person must notify the Security Industry Association (SIA) and put in place public protection procedures (e.g. evacuation, lockdown, and staff guidance). The focus is on simple, low-cost actions including training and procedures. No physical security changes are required.

Enhanced duty, for 800+ people

In addition to standard duties, the responsible person must implement public protection measures (e.g. monitoring, vulnerability reduction); document all procedures, including a risk assessment, and submit them to the SIA; and appoint a senior individual to ensure compliance (if an organisation). These duties reflect the higher risk profile and require more formal planning and oversight.

What are the penalties for non-compliance?

The SIA will be the regulator, with functions relating to inspections and enforcement as well as providing guidance and advice to promote compliance.

Civil penalties:

• Up to £10,000 (standard duty premises)
• Up to £18 million or 5% of global turnover (enhanced duty)

Criminal offences for:

• Obstructing or impersonating inspectors
• Failing to comply with notices
• Providing false information

How long do we have before the Act comes into force?

The Act received Royal Assent on 3 April 2025. The implementation period is expected to be at least 24 months, allowing time for those responsible to prepare appropriately to meet the requirements of the Act by the time it comes into force.

Where can I get more information?

Links for further reading:

https://www.legislation.gov.uk/ukpga/2025/10/introduction
https://homeofficemedia.blog.gov.uk/2025/04/03/martyns-law-factsheet/

What should I do next?

We recommend considering the following actions:

• Review Health & Safety audits and risk assessments to include terrorism preparedness
• Update staff training
• Update risk registers and business continuity plans
• Update fire safety plans

(Note that a large publicly accessible building or hotel near to an event may be used as an evacuation point and become a secondary target, so businesses do not need to be holding an event themselves.)

How can Stallard Kane help?

We can help you assess your current level of preparedness and plan for full compliance. For further information please contact healthandsafety@skaltd.co.uk

A gap analysis is the process that companies use to compare their current performance with their desired, expected performance, and is used to determine whether a company is meeting expectations concerning legislative requirements. We look at the importance of conducting a thorough gap analysis and how this can directly benefit your business.

What is a Health & Safety Gap Analysis?

Gap analysis is a comprehensive review process that compares your company's current health and safety strategy with established best practices. The goal is to ensure consistent compliance by identifying areas for improvement, mitigating risks, and raising standards across your business.

A Health and Safety gap analysis is basically a management audit; a systematic and detailed assessment of your current levels of compliance and management. It assesses the existing arrangements in place to identify current strengths and highlight potential improvement opportunities.

What does a Health & Safety Gap Analysis do?

The purpose of the gap analysis is to develop and continuously improve an effective health and safety management system for you, your employees and your workplace. It is a critical evaluation to find the gaps between an organisation’s current safety culture and the standards it wishes to meet, such as baseline statutory compliance.

I already have an H&S Management system in place; do I still need to conduct a gap analysis?

A Health and Safety gap analysis will provide a good starting point for either developing a robust Health and Safety management system, or updating and maintaining the systems already in place.

The information gathered helps set clear objectives for continuous improvement and providing a safer working environment. The gap analysis will clearly show areas of non-compliance and provide a structured plan to correct this, including priorities, timescales and budgetary requirements; for a H&S Manager, this is essential when presenting to senior management. It is also evidence-based, so practical KPIs can be created to monitor and review effectiveness.

How does a Health & Safety gap analysis work?

The key steps in conducting a Health & Safety gap analysis are:

• Step 1 - Define the scope and objectives
• Step 2 - Identify the current state
• Step 3 - Determine the desired future state
• Step 4 - Identify the gaps
• Step 5 - Determine the causes
• Step 6 - Develop an action plan
• Step 7 - Implement and monitor
• Step 8 - Evaluate and review

How does having a gap analysis help with legal compliance?

Compliance gap analysis is a vital process that helps organisations assess their adherence to specific compliance standards and regulations. The gap analysis protects your company by ensuring that full compliance is achieved; failure to do so could result in costly fines and put your employees and business at risk.

What are the risks of not conducting a gap analysis?

A gap analysis will ensure that you fully meet all legislative compliance requirements applicable to your business.  Failure to meet legislative requirements could result in:

• Flawed systems
• Poor business standards and service/product quality
• An increase in accidents resulting in injury to employees
• Lost time
• Employee claims
• Increased insurance premiums
• Enforcement actions from the HSE
• Fines for non-compliance
• Damage to your company reputation

How often should my company conduct a Health & Safety gap analysis?

A gap analysis is typically conducted periodically, such as annually or during strategic planning cycles. KPIs should be reviewed by senior management and actions taken if these results show a decline in effectiveness, such as an increase in accident rates. The frequency of review should be based on the risks to the business, until full compliance is achieved.

What businesses benefit most from a gap analysis?

All industries and businesses benefit from a gap analysis, as legislation is required whether you employ 6 people or 600.

Can a gap analysis help future-proof my business?

It is a useful technique that enables you to identify the gap between your current situation and the future state that you want to be in, along with the tasks that you need to complete to close this gap. This will future-proof your business by reducing the risk of any unexpected issues which could affect business performance and/or delays in production, so protecting both your turnover and reputation.

In addition, a fully compliant company is a strong company in which employees feel valued, confident that their work environment is safe and that their wellbeing is a priority. Contributing to continuous improvement and engaging positively with management can also empower employees, resulting in higher job satisfaction and a lower employee turnover.

Can a gap analysis help with ISO 45001 certification?

It’s a key step towards this, as once gaps are identified you can then work on an action plan to close the gaps and ensure full compliance. The ISO standard details key aspects needed to evidence that full compliance is in place.

How can I get started with a Health & Safety gap analysis for my business?

Call in a professional who is experienced in carrying out a gap analysis and is competent in Health and Safety, with knowledge of the legislative requirements for your business.

An initial gap analysis can be carried out independently and then discussed with you to create a plan with priorities and timescales to achieve compliance, and ultimately ISO 45001 accreditation. The annual audits carried out by the certificate provider will then be a useful tool for you to monitor your compliance standards.

What Health & Safety support services does Stallard Kane offer?

We can carry out a gap analysis for your business and give you a report detailing the specific actions required in an easy-to-understand format. Based on your priorities, your dedicated advisor will support you and your team with implementing the action plan to ensure you become fully compliant.

Does Stallard Kane offer ongoing support after a Health & Safety review?

Absolutely. When you have a contract with Stallard Kane you are allocated a dedicated advisor with knowledge of your specific industry/business. You will also have access to our team of knowledgeable specialists in other areas along with our Compliance and Training departments, providing you with a one-stop solution.

Email healthandsafety@skaltd.co.uk or call 01427 420 402 if you have any questions and #oneoftheteam will be happy to help.

A Fire Risk Assessment (FRA) is a careful look at your premises, and the people who use them, from a fire prevention perspective. It's about understanding the potential risks and then improving your fire safety precautions to keep people safe.

How does a Fire Risk Assessment help protect my employees and customers?

The main aims of a fire risk assessment are simple; to prevent a fire from starting and to protect those who reside in, work in or visit a site, from fire.

How does an Fire Risk Assessment differ from a general fire safety check?

In simple terms a fire risk assessment will tell you what the risks are and what control measures you need. A fire safety audit would be a check that the control measures identified in the fire risk assessment are being implemented.

Is a Fire Risk Assessment a legal requirement for my business?

In accordance with the Regulatory Reform (Fire Safety) Order 2005, completing a fire risk assessment for your premises is a legal requirement if you are responsible for a building that is not a ‘single private dwelling’. 

It is mandatory by law for the ‘responsible person’ to record the findings of the fire risk assessment, including any action taken or action still to be taken. As of the 1^st of October 2023, the Building Safety Act 2022 came into effect with Section 156 amending the Regulatory Reform (Fire Safety) Order 2005, setting the requirement for all fire risk assessments to be recorded irrespective of the number of employees or whether there is a license in force.

Is a Fire Risk Assessment a one-time requirement, or do I need to repeat it?

A new fire risk assessment should be created if there are any changes to the building or activities that take place within it, and best practice would be to have existing FRAs reviewed annually. The law doesn’t specifically state how often a fire risk assessment should be carried out, however, to conform to regulations, it is recommended the responsible person gets a new fire risk assessment conducted at least every 2 – 5 years.

Who is responsible for fire safety in my business?

You are responsible for fire safety in business or other non-domestic premises if you are:

• an employer
• the owner
• the landlord
• an occupier
• anyone else with control of the premises - for example a facilities manager, building manager, managing agent or risk assessor

You’re known as the ‘responsible person’. If there’s more than one responsible person, you need to work together to meet your responsibilities.

What are the consequences of not having a Fire Risk Assessment?

Failing to have such assessments in place can expose your business to many risks, ranging from financial losses to irreparable damage to your reputation.

• Financial: property damage, inventory loss and business interruption in the event of a fire. The costs associated with repairing or replacing damaged assets, as well as the potential loss of revenue during downtime, can be staggering and may well threaten the viability of your business[AM1] .

• Legal: the absence of a FRA can also expose your company to legal liabilities. Failing to comply with these regulations can result in hefty fines and penalties, tarnishing your company’s reputation and undermining stakeholder trust. In the event of a fire-related incident, your company may face lawsuits from injured parties or regulatory authorities, further compounding legal troubles and financial strain.

• Loss of Life: Without adequate passive fire safety measures in place, your employees, customers and other stakeholders are at greater risk of injury or even death in the event of a fire. Beyond immediate physical harm, such incidents can have long-lasting emotional and psychological effects on those involved, creating a ripple effect of trauma throughout your business and the wider community.

• Reputational damage: News of a fire-related incident can spread rapidly through social media and news channels, amplifying the reputational damage to your company. A lack of proactive measures to prevent such incidents can be perceived as negligence or disregard for the safety and wellbeing of your stakeholders, eroding trust and confidence in your brand. Rebuilding a damaged reputation can be a daunting and costly endeavour, requiring significant investments in PR and marketing efforts to regain public trust.

Do I need a Fire Risk Assessment if I work from home or have a small office?

While there may not be a strict legal requirement for a full documented FRA if you work solely from home, it is still considered good practice to conduct a basic assessment of your home workspace to identify and mitigate potential fire hazards, as your employer has a duty of care to ensure your safety even when working remotely; this could include checking smoke alarms, escape routes and electrical equipment.

However, if you are operating that business from your home and you have other employees there - for example in an office in the house or cabin in the garden - then there would be a requirement for an FRA.

What happens during a Fire Risk Assessment?

Our assessor would attend site and complete a full assessment. This is done during an accompanied walk around your site, and a discussion of the control measures currently in place and any documentation you have.

From the information obtained during the in-depth assessment, we will assess the likelihood of a fire occurring along with what the overall risk to life is. An action plan will be created to enable controls to be implemented to help reduce the potential for a fire starting, and the risk to life.

What fire safety measures should my business have in place?

Fire safety requirements are put in place to address fire prevention, detection, evacuation, and firefighting capabilities within buildings.

What areas and risks are covered in an assessment?

Areas covered include:

• emergency routes and exits
• fire detection and warning systems
• firefighting equipment
• the removal or safe storage of dangerous substances
• an emergency fire evacuation plan
• the needs of vulnerable people; for example, young children, the elderly or those with disabilities
• providing information to employees and other people on the premises
• staff fire safety training
• building material

Do I need fire extinguishers, alarms, or emergency lighting?

There are, of course, different requirements and suitable equipment for each industry. A qualified Fire Risk Assessor can help you establish the risks of your workplace and provide tailored advice on how to combat these risks.

How often should I train my staff on fire safety?

As per Article 21 of the Regulatory Reform (Fire Safety) Order 2005, the responsible person must make sure that their employees are provided with adequate safety training. Training should be provided on the first day of employment and when they are exposed to a new or an increased risk, with further training given throughout the length of employment to make sure that knowledge is refreshed, and the information is correct. 

The training provided to all staff should deliver information and instruction on fire risks present within the building and cover familiarisation of the building’s emergency procedures, so they can act accordingly in the event of a fire or emergency. More specific training should be provided to any fire wardens, with regular refresher training carried out for all employees.

How can Stallard Kane help?

For more information on Fire Risk Assessments or to get a no-obligation quote, call our Compliance Team now on 01427 420 404 or email compliance@skaltd.co.uk; or to discuss your training requirements, call our Training Team on 01427 420 405 or email training@skaltd.co.uk

The new year brings fluctuating workloads and unpredictable winter weather, and with them some potential safety challenges that need to be addressed by employers. We've provided some health and safety tips for business owners to consider over the next few months.

Winter Weather

Winter brings slippery conditions caused by ice, snow and wet floors, significantly increasing the risk of slips, trips and falls. Employers must be proactive in identifying and managing these hazards.

• Clearing pathways and entrances: regularly gritting or salting walkways and car parks is essential to prevent ice building up, and reduce the risk of slipping.
• Signage for wet floors: indoor areas can become hazardous as staff bring in snow or water from outside. Ensure you have appropriate health and safety signage to warn of wet floors and clean up entrance areas quickly.
• Proper footwear: encourage employees to wear appropriate footwear with good grip during winter to avoid slips on ice or wet surfaces.

Conducting a risk assessment to identify areas where slip risks are higher can help create a safer environment.

Managing increased deliveries and stock levels

Many companies experience a spike in deliveries and stock levels from mid-January, once the holiday period is over and businesses get back to normal working patterns. This can lead to overcrowded workspaces, increasing the risk of accidents.

• Safe stacking: ensure stock is safely stacked and stored to prevent items from falling and injuring staff. Keep aisles and access routes clear at all times.
• Manual handling: with increased stock movement, reminding staff about proper manual handling techniques is essential. Consider manual handling training to reduce the risk of back injuries or strains during busy periods; if your team is due a manual handling reminder, make it a New Year’s resolution to book onto one of our courses.

Fire safety precautions during the festive season

Fire risk is increased during winter months, whether from heating systems or increased electrical use. As an employer, it is vital to prioritise fire safety.

• Check fire alarms and extinguishers: regular checks and maintenance of all fire alarms are crucial to ensure they function correctly when needed. Similarly, fire extinguishers must be serviced regularly and kept in easily accessible locations.
• Review emergency exits: always keep emergency exits clear of stock or recycling and make sure fire safety signage is clearly visible.
• Heating equipment: all portable heaters need to be in good working order and used safely; always keep them away from flammable materials.

Preparing for common winter injuries

Certain types of injuries are more common during the winter months, including slips on ice, burns from heaters or lights, and minor injuries from manual handling.

• First aid kits: these must be stocked with necessary supplies and easily accessible.

• First aid training: having first aid-trained staff on site is crucial in addressing injuries promptly and efficiently. First aid training prepares your team for potential accidents and can significantly reduce the severity of injuries. We can provide First Aid Training courses on site, at a local designated training facility or at our Gainsborough Head Office.

Winter driving and travel safety

Winter weather can make travel risky, especially for employees who drive as part of their job. Employers should take steps to maintain the safety of employees on the road.

• Vehicle maintenance: If your employees use company vehicles, ensure they are serviced and ready for winter driving conditions. Check tyres, brakes and lights regularly.
• Winter driving training: Provide guidance on safe winter driving such as reducing speed, keeping a safe distance and avoiding unnecessary journeys in bad weather.
• Flexible working: To avoid unnecessary risks, consider allowing flexible working arrangements during adverse weather conditions. These might include remote working options or adjusted shift patterns.

Public liability insurance for winter events

If your business is hosting an event, ensuring you have the right public liability insurance is crucial. This protects your company in case of injury to guests or damage to property during the event. Consult your insurance provider to confirm your coverage includes event-related risks, especially those heightened during the winter season such as fire or injury due to heating issues.

Contact Us

Winter weather conditions require employers to reassess workplace safety. By investing in manual handling and first aid training, conducting risk assessments, and ensuring proper signage and public liability insurance, employers can create a safer, more enjoyable environment throughout the winter months.

If you need any support or are unsure about any safety measures, don't hesitate to contact our teams using the details below.

Health and Safety
healthandsafety@skaltd.co.uk
01427 420 402

HR & Employment Law
hr@skaltd.co.uk
01427 420 403

Training
training@skaltd.co.uk
01427 420 405

Risk Solutions
risksolutions@skaltd.co.uk
01427 420 404

We take a closer look at incidents reported by the HSE and ask our team of experts what could have been done to prevent or mitigate them.

A school trust in Surrey has been fined after part of a pupil’s finger was amputated.

The five-year-old boy, a Year 1 pupil at Danetree Primary School in Epsom, had been leaving the toilet on 15 June 2022 when his right hand slipped and went into the hinge side of a door.

There was no door guard installed, and he trapped his right hand in the door.

This led to the tip of his middle finger becoming detached as his right hand was stuck in the door.

A teacher found the tip of his middle finger, and the boy underwent surgery to re-attach his finger at St Georges Hospital in Tooting, London.

Although younger pupils in Key Stage 1 were taught in a newer building where hinge guards had been fitted on the doors, the incident occurred in a separate building where the older children in Key Stage 2 were taught.

The Key Stage 1 pupils would use the Key Stage 2 building at least once a week to use its library and learn about music and science. While in this building, the Key Stage 1 pupils were allowed to use the toilets unsupervised.

A Health and Safety Executive (HSE) investigation into the incident found GLF Schools, the trust that runs Danetree Primary School, had failed to identify the risk to its Key Stage 1 pupils while using the toilets. This meant hinge guards were not installed on the toilet doors of the building where Key Stage 2 pupils were taught.

GLF Schools, of Picquets Way, Banstead, Surrey, pleaded guilty to breaching Section 3(1) of the Health and Safety at Work etc. Act 1974. The trust was fined £6,000 and ordered to pay £6,875.70 in costs at Staines Magistrates’ Court on 30 October 2024.

Source :HSE

Matt Ellis, Head of Health & Safety at Stallard Kane says

“This incident highlights the need for robust health and safety protocols within the education sector. Schools must undertake comprehensive risk assessments that encompass not only educational activities but also all buildings and facilities. By proactively identifying risks, addressing shortcomings, and implementing plans to repair or replace inadequate finger guards and doors, schools can significantly enhance pupil safety.

Classroom and toilet doors used by Early Years Foundation Stage (EYFS), Key Stage 1, and Key Stage 2 students should be classified as high-risk areas, along with doors in entrances and corridors. Installing appropriate finger guards on these doors can greatly reduce the likelihood of finger-trapping injuries. Additionally, ensuring adequate supervision when younger pupils use facilities in buildings primarily designated for older students is crucial. By adopting these measures, schools can create a safer environment and prevent similar incidents in the future.”

Don't wait for an accident to happen - take action now to protect your workforce, pupils and your business. Contact our Health & Safety team at healthandsafety@skaltd.co.uk or 01427 420 402 to discuss your needs, and how we can help support your business.

We take a closer look at incidents reported by the HSE and ask our team of experts what could have been done to prevent or mitigate them.

Company fined following risk to residents

A company has been fined following an outbreak of legionella at its sheltered housing accommodation in Birkenhead, putting vulnerable residents at risk of contracting Legionnaires’ disease.

The deadly bacteria were detected at Vincent Naughton Court following the sampling of its water systems in the communal areas and flats in July and August 2018. With all 44 samples testing positive for legionella, the residents were evacuated from the Sanctuary Housing premises in August 2018. They returned in October and November 2018, after the water system was remedied through the installation of a chlorination unit.

The HSE investigation found that legionella was detected during testing on 16 and 31 July, which prompted a letter being written by Sanctuary Housing to residents, advising that work would be carried out on the water system on 6 August. The letter, dated 3 August, misleadingly stated that the contaminated tap water could be stored in sinks and boiled in kettles. 

More importantly, the letter failed to inform residents that they should avoid using their showers, which would lead to residents being exposed to the risk of Legionnaires’ disease. Further testing on 8 and 15 August confirmed legionella was still present as work to fix the water system was carried out. The residents were later evacuated on 24 August.

A Health and Safety Executive (HSE) investigation found Sanctuary Housing poorly managed the risk of legionella in the water system of Vincent Naughton Court, with staff inadequately trained and supervised. The residents were a particularly vulnerable group due to their age and underlying health issues, putting them at a higher risk of contracting Legionnaires’ disease.

Sanctuary Housing Association, of Castle Street, Worcester pleaded guilty to breaching Section 3(1) of the Health and Safety at Work etc. Act 1974. The company was fined £900,000 and ordered to pay £11,480.60 in costs at Liverpool Crown Court on 22 October 2024.

Source: HSE

Paul Kent , Senior Health & Safety Advisor at Stallard Kane

Being proactive and implementing a simple procedure when dealing with legionella risk could well have prevented this issue. 

A robust risk assessment, identification of the hazard and subsequent management by testing and treatment of the water system would have reduced, if not eliminated, any risk to the residents. Keeping records and monitoring results would have helped to maintain a safe environment within the building.

When having to react to the results provided by the HSE, the company should have provided suitable and sufficient information to the residents. This should have included the risk from showering in a contaminated water system. 

HSE guidance can be found at: Legionella and legionnaires’ disease – HSE

Contact Us

To find out more about how our 360 approach and expert Health & Safety team can support your business, contact a member of our team at HealthandSafety@skaltd.co.uk.

The festive season brings a mix of busy workplaces, office celebrations and unpredictable winter weather. It's a time for fun and letting our hair down, but it also presents potential safety challenges that need to be addressed by employers. We've provided some health and safety tips for business owners to consider over the next few months. 

Winter weather

Winter brings slippery conditions caused by ice, snow and wet floors, significantly increasing the risk of slips, trips and falls. Employers must be proactive in identifying and managing these hazards. 

• Clearing pathways and entrances: regularly gritting or salting walkways and car parks is essential to prevent ice building up, and reduce the risk of slipping.
• Signage for wet floors: indoor areas can become hazardous as staff bring in snow or water from outside. Ensure you have appropriate health and safety signage to warn of wet floors and clean up entrance areas quickly.
• Proper footwear: encourage employees to wear appropriate footwear with good grip during winter to avoid slips on ice or wet surfaces.

Conducting a risk assessment to identify areas where slip risks are higher can help create a safer environment.

Decorating safely for Christmas

Office decorations add festive cheer but can also introduce hazards if not properly managed. Here are some tips to decorate safely.

• Electrical safety: if your business uses lights or electronic decorations, ensure they are PAT tested and in good condition. Don't overload sockets and ALWAYS turn off decorations when leaving the office to reduce fire risks.
• Putting up decorations: they might look beautiful, but Christmas trees, garlands, and other decorations need to be securely fastened to prevent them from falling and causing injuries. Keep decorations away from heat sources like radiators and space heaters to reduce fire risk. Ensure staff do not stand on office chairs or other unsafe objects when putting up decorations. 
• Trip hazards: make sure that decorations, especially cords for lights, do not obstruct walkways. Use proper cable management to prevent people from tripping over wires.

Managing increased deliveries and stock levels

Many businesses experience a spike in deliveries and stock levels in the lead-up to Christmas. This can lead to overcrowded workspaces, increasing the risk of accidents.

• Safe stacking: ensure stock is safely stacked and stored to prevent items from falling and injuring staff. Keep aisles and access routes clear at all times.
• Manual handling: with increased stock movement, reminding staff about proper manual handling techniques is essential. Consider manual handling training to reduce the risk of back injuries or strains during busy periods; if your team is due a manual handling reminder, make it a New Year’s resolution to book onto one of our courses. 

Fire safety precautions during the festive season

Fire risk is increased during winter months, whether from heating systems, festive decorations or increased electrical use. As an employer, it is vital to prioritise fire safety.

• Check fire alarms and extinguishers: regular checks and maintenance of all fire alarms are crucial to ensure they function correctly when needed. Similarly, fire extinguishers must be serviced regularly and kept in easily accessible locations.
• Review emergency exits: always keep emergency exits clear of decorations or stock and make sure fire safety signage is clearly visible.
• Heating equipment: all portable heaters need to be in good working order and used safely; always keep them away from flammable materials.

Preparing for common winter injuries

Certain types of injuries are more common during the winter months, including slips on ice, burns from heaters or lights, and minor injuries from manual handling. 

• First aid kits: these must be stocked with necessary supplies and easily accessible.

• First aid training: having first aid-trained staff on site is crucial in addressing injuries promptly and efficiently. First aid training prepares your team for potential accidents and can significantly reduce the severity of injuries. We can provide First Aid Training courses on site, at a local designated training facility or at our Gainsborough Head Office. 

Winter driving and travel safety

Winter weather can make travel risky, especially for employees who drive as part of their job. Employers should take steps to maintain the safety of employees on the road.

To ensure your fleet is ready for the colder months, our colleagues at Safedrive, offer the following advice:

• Regularly maintain your vehicles, checking that tyres, tyre pressure, windscreen wipers, brake pads, and batteries are in good condition and functioning effectively.
• Use antifreeze in the radiator and windscreen wash systems to protect your vehicles.
• Consider fitting winter tyres for better performance in snow and ice.
• Equip vehicles with winter emergency packs, including provisions in case of unforeseen circumstances.
• Confirm that your fleet insurance is up to date and offers comprehensive coverage.
• Educate your drivers on how to handle various weather conditions and consider offering guidance on what to do during an extreme weather event.
• *Rule 229 of the Highway Code says: “Before you set off, you MUST be able to see, so clear all snow and ice from all your windows.” If the windscreen is obstructed in any way, the police can fine drivers £60

Contact us 

The festive season and winter weather conditions require employers to reassess workplace safety. By investing in manual handling and first aid training, conducting risk assessments, and ensuring proper signage, employers can create a safer, more enjoyable environment throughout the winter months. 

If you need any support or are unsure about any safety measures, don't hesitate to contact our teams using the details below.

Health & Safety
healthandsafety@skaltd.co.uk
01427 420 402

HR & Employment Law
hr@skaltd.co.uk
01427 420 403

Training
training@skaltd.co.uk
01427 420 405

Risk Solutions
risksolutions@skaltd.co.uk
01427 420 404

Bonfire Night is a much-loved tradition in the UK, but it also brings safety challenges for employers. Whether your business is hosting an event or simply situated near public celebrations, guaranteeing the safety of employees, visitors, and property is vital.

From managing flammable materials to being prepared for common injuries, here are some essential workplace safety tips for employers this Bonfire Night.

Securing Flammable Liquids

One of the most crucial aspects of workplace safety on Bonfire Night is the proper storage and handling of flammable liquids. Under the Dangerous Substances and Explosive Atmospheres Regulations (DSEAR), employers are legally required to assess and control the risks associated with dangerous substances in the workplace. On a night when fireworks and bonfires are everywhere, ensuring that flammable materials are securely stored away from potential ignition sources is essential.

Conducting a thorough DSEAR assessment can identify and lower risks, keeping both your workplace and nearby celebrations safe from accidental fires. If you haven’t undertaken a DSEAR assessment recently, now is the perfect time to review your processes to ensure compliance and safety.

Preventing Accidental Fires

Even if your business is not hosting a Bonfire Night event, accidental fires are a heightened risk. Fireworks landing in the wrong place, embers from nearby bonfires, or even a build-up of dry leaves around your property can all contribute to fire hazards.

Regularly clearing your premises of any potential flammable substances or items, such as dry debris or rubbish, and ensuring that all electrical equipment is turned off at the end of the workday are simple but effective preventive measures. Additionally, make sure your fire extinguishers are serviced and easy to access. This could make all the difference in preventing a small fire from becoming a large one.

Keeping Emergency Exits Clear

Emergency exits must remain clear, particularly during busy or high-risk events like Bonfire Night. Proper health and safety signage is crucial in ensuring that employees and visitors know evacuation routes and fire exits. Keep all exit routes are free from obstructions, such as storage items or decorations, and that your signage is clear, visible, and compliant with regulations.

Common Bonfire Night Injuries and How to Prevent Them

Bonfire Night can lead to several common injuries, most of which can be easily prevented with the right precautions:

• Eye injuries: Flying sparks and debris from fireworks can harm the eyes. Providing appropriate Personal Protective Equipment (PPE), such as safety goggles, is essential for employees working outdoors or near bonfire-related activities. Make sure your team are aware of Face Fit Testing.
• Burns: Fireworks and bonfires increase the risk of burns. Ensure your team is trained in first aid, so they know how to respond quickly to burn-related injuries. Stallard Kane offers on-site first aid training to prepare your employees to handle these situations confidently.
• Sprains and fractures: Wet or uneven surfaces around the workplace can lead to slips, trips, and falls. Conduct a thorough event risk assessment to identify and eliminate potential hazards around your premises.

Be First Aid Ready

Having trained first-aiders on-site can make a significant difference in the event of an injury. Investing in first aid training for your staff ensures they can handle common injuries like burns, cuts, and eye trauma. It’s essential that your first aid kits are fully stocked and easily accessible, particularly during busy events.

Stallard Kane is here to help.

Bonfire Night brings its share of fun and excitement but poses potential hazards for workplaces. By being prepared, you can protect your employees, visitors, and business from harm while still enjoying a safe and successful Bonfire Night.

Stallard Kane offers a fully integrated solution to support businesses in Health and safety, HR and employment Law, Risk Solutions, and Training. Our departments work seamlessly together to provide a one-stop shop for all your compliance and risk management needs.

Contact us today to discuss your business and how we can support you and your team.

Health and Safety
healthandsafety@skaltd.co.uk
01427 420 402

HR & Employment Law
hr@skaltd.co.uk
01427 420 403

Training
training@skaltd.co.uk
01427 420 405

Risk Solutions
risksolutions@skaltd.co.uk
01427 420 404